ELOPEMENT + RECEPTION WEDDING PACKAGES

Up to 30 Total People, 7 hours

Your fully coordinated ceremony and reception experience for up to 30 guests—simple, seamless, and completely taken care of.

This offering is designed for couples who want a full wedding—complete with the most cherished moments—without the overwhelm of a large event, but on a smaller guest count with less logistical complexity. Our elopement + reception package is a streamlined experience that allows you to focus on your ceremony, your people, and your celebration. Everything is designed to feel simple, supported, and easy to step into on your wedding day.

To keep the experience seamless, key logistics are structured in advance to ensure the day flows smoothly. The timeline is fixed and not customizable. Vendor selections, including your caterer, coordinator, and bartender, are curated by us to ensure consistency, flow, and ease of planning.

What remains is the heart of the experience: your vows, your closest people, your shared meal, and a relaxed (magical) celebration in the mountains.

Included in Your Celebration:

• Private use of the Bridal Salon and Groom’s Lounge to get ready until ceremony starts.
• A ceremony at either Chapel in the Sky (lake view) or the Covered Chapel (rain plan).
• Shuttle service from the parking lot and Fie Top Suite (get ready spaces) to Chapel in the Sky from 3:15-6:15PM.
• Access to photo locations throughout the venue’s scenic grounds, plus recommendations for additional nearby beautiful backdrops you can visit with your photographer before arriving at the venue.

What to Know About the Package Details:

Timeline is fixed to 7 hours total. All guests must depart by 9:30PM (clean-up by your day of coordinator must be complete by 10PM, penalty for late departure).

The Reception Pavilion will be set up for your celebrations upon arrival. View Floor Plan.

For planning ease, we’ll connect you with a caterer, day-of coordinator, and bartender.

• Chef Tracey Passmore provides all catering (starting at $25 per person), as well as tableware / decor for your reception. View Tracey’s Menu. Reach out to Tracey to discuss her  Elopement+Reception packages.
• A day-of coordinator includes a planning call and full coverage from 3-10PM on your wedding day.
• A bartender is required if serving alcohol. You provide the beverages for the bartender to serve. We recommend keeping it simple with beer, wine, one or two pre-mixed signature cocktails, and non-alcoholic beverages.
   

To help keep your wedding day stress-free and ensure the timeline runs smoothly, this package includes a few limitations:

• Getting ready spaces until ceremony start only:
  The Bridal Salon and Groom’s Lounge are available for final touch-ups only. Hair and makeup should be fully completed prior to arrival. All personal belongings must be returned to vehicles before heading to the ceremony site. The door will be locked when the ceremony begins.
• Personal Decor at Chapel in the Sky only:
  It has been said that nature is your best decorator at Nantahala Weddings. But personal touches are most definitely welcome! However, personal decor must be limited the ceremony site and must be set up by family or friends between 3:15–4:30pm. Tracey will handle all reception tableware and reception décor. And the shuttle driver can assist bringing decor to the Chapel in the Sky.
• Set timeline and floor plan:
  To ensure a smooth and coordinated experience, the timeline is fixed and cannot be adjusted. The floor plan is also set and cannot be altered.
• Guest count for up to 30 total guests:
  This package accommodates up to 30 total guests (including the couple). Exceeding this number requires an upgrade to a one-day microwedding package. We recommend managing invitations with clear RSVP deadlines and thoughtful guest selection to stay within capacity and make the most of your count; consider two waves of RSVPs.

Booking and Streamlined Planning Process:

• Initial Call with Jess or Jody – a quick conversation to confirm this is the right fit.

• Reserve Your Date – complete our questionnaire + sign the Nantahala Weddings Rental Agreement + submit first payment of $1000.

• Hire Tracey – Review her menu, and then discuss package options with her.

• Hire Your Day-of Coordinator – we’ll find a coordinator who is available and connect you.

• Hire Your Bartender – we’ll find a bartender that’s available and connect you so you can sort out the details.

• Consider optional florals / DJ – extensive vendor list available. If you prefer not to hire a DJ, you can rent sound equipment and microphone from us.

• Consider shuttle services if consuming alcohol; we recommend hiring  Always On Time Shuttle to get you and your guests back to your cabins safely.

What’s not included in the package price:

• Venue-related fees: sales tax (6.75%), cleaning fee ($350), and fully refundable security deposit ($1,000)
• Catering (starting at $25 per person), plus tableware + décor rental ($425 flat rate), and banquet manager/server hourly staffing
• Day-of coordination services (starting at $500)
• Bartending services (starting at $40 per hour) and alcohol (bring your own beverages)
• Florals, including bouquets, boutonnieres, ceremony arch florals, and sweetheart table arrangements
• Photography and videography services
• Officiant services
• Hair and makeup services
• Bakery/cake
• Audio equipment rentals, including Bluetooth speaker and microphone ($350)
• DJ services