From Dream to Plan: Estimate Your Nantahala Wedding Cost With This Easy Tool!

Wedding Budget Planner

Planning a wedding in Nantahala involves a lot of moving parts, so we created our Wedding Budget Planner to make things easier for you! Keep in mind, the numbers you see in the drop-down options and your WEDDING BUDGET ESTIMATE are just for reference. They’re not a formal quote or guarantee for vendor or service costs.

Lodging: The lodging price in your WEDDING BUDGET ESTIMATE covers the Fie Top Suite only (up to 10 guests). You can find pricing for additional onsite lodging in the Mateos and see more offsite options on our Lodging page.

What’s NOT included in the estimate: A few things we didn’t include in the estimator: gratuity, alcohol, décor, hair and makeup, and shuttle service to and from cabins. See our Local Vendors list for recommendations for these services.

Many more local vendors available: The vendors in the drop-down lists are just a starting point! Be sure to check out our full Local Vendors list for even more amazing options.

Print this page: Use CTRL-P to save your WEDDING BUDGET ESTIMATE as a pdf.

WEDDING BUDGET  ESTIMATE

As you select options sequentially below, the estimated total will appear at the bottom of the page.

Approximate Guest Count

Nantahala Weddings Package

Prices here do not include sales tax, cleaning fee, or refundable security deposit. See Packages & Pricing for more information about our packages. 

Number of Nights

Select the number of nights you plan to stay at the venue. You get full access to the venue for the duration of your stay. Multi-day weddings require at least 2 nights. Lodging is not available for 1-day weddings.

Your Wedding Month

Wedding Planner Options

The descriptions of our wedding planning options are meant as a general guide — each planner may use their own terminology and offer slightly different services. We encourage you to explore our Local Vendors list to find individual planners’ websites and contact details so you can see exactly what they offer.

A day of coordinator with DIY decor does everything a day of coordinator does (see day-of coordinator below), but she leaves the decor set up at the ceremony site and in the reception pavilion up to you. Maggie Wright of the Wright Stuff is the only planner who offers this option.Call or text her at: 931-704-1870

A day-of coordinator is a professional who manages your wedding day—overseeing the timeline, coordinating vendors, and resolving any issues to keep things running smoothly. They create a detailed timeline based on your chosen vendors and conduct a rehearsal the day before your wedding. They also set up decor on your wedding day.

  • Scope: Focuses on smooth execution of the wedding day, starting a few weeks prior.

  • Services: Finalizes details, confirms vendors, manages the timeline, and sets up decor in the reception pavilion and at the ceremony site.

  • Best For: Couples who planned most of the wedding themselves but want a professional to handle the day’s logistics.

Partial wedding planning is a service for couples who have started planning their wedding but want professional help to finish the process. The planner steps in partway through to assist with vendor selection, design details, timeline creation, and coordination leading up to and on the wedding day.

  • Scope: Couples plan some aspects, planner assists with key details.

  • Services: Vendor selection, budget support, design input, and logistics guidance.

  • Best For: Couples who enjoy planning but need expert help to stay organized and on track.

Full wedding planning is a comprehensive service where a planner manages the entire process—from budgeting, vendor selection, and design to logistics, timelines, and day-of coordination—guiding you from start to finish to create a seamless wedding experience.

  • Scope: Planner manages nearly all aspects from start to finish.

  • Services: Budgeting, vendor management, event design, timeline creation, and day-of coordination.

  • Best For: Busy couples, those planning from afar, or anyone wanting a hands-off experience.

The pricing in the drop-down list is based on a rough average of some of our favorite planners. 

Caterers

All prices are based on buffet service and include travel plus serving staff. Rates reflect the baseline cost for a sample menu and are subject to change without notice. Many more menu alternatives and options are available for these caterers!

Mateo’s Taqueria – Based in nearby Andrews, NC, Mateo’s serves fresh, made-from-scratch authentic Mexican cuisine from a charming food truck that fits perfectly beside our Reception Pavilion. It’s some of the best Mexican food we’ve ever had, and we’re delighted to offer it as a catering option for our couples. The Mateo’s team is also happy to create a customized menu for your celebration, whether you’re dreaming of a traditional taco feast, specialty dishes, or late-night snacks to keep the party going. Check out their menu.

Tracey Passmore Catering: Tracey is the master of classic finger-lickin, down home cooking. Smoked meats are her specialty. You simply cannot best her price – especially for the quality and quantity of food she delivers! Pricing for Tracey’s menu includes: Two appetizers, pulled smoked BBQ pork and chicken, four sides, rolls, iced tea, plus cookies and brownies. Check out full menu!

King Of Fire Pizza: Better than a food truck! King of Fire rolls up with their wood-fired pizza oven and bakes fresh, piping-hot pizzas right in front of the pavilion—creating an amazing atmosphere. They even offer a gluten-free crust and vegan cheese options, and both are delicious. Pricing included here is for King of fire “Prince” package, which includes 4 signature pizzas and a salad, but make it your own with add-ons. Check out all signature packages and add-ons!

Everyday Gourmet: They offer vegetarian and gluten-free options, eco-friendly disposables, and a wide variety of fresh, beautifully crafted dishes—perfect for your wedding feast. Every appetizer, entree, and dessert they create is a stunning masterpiece! Check out their mouth-watering menus. Pricing for Everyday Gourmet’s menu includes: Two hors d’oeuvres, two sides, entree, fresh bread and dessert. Check out full menu!

Mikasa AVL: Mikasa brings a world of authentic flavors to their catering menus, offering some of the freshest and most exciting cuisine we’ve hosted at our venue. From traditional Italian classics to vibrant Peruvian sauces, Ana and Santiago create an unforgettable dining experience that is sure to delight your guests. Pricing for Mikasa’s menu includes: Salad, flank steak, beef round eye, chicken, or pork, a vegan or vegetarian option, plus two sides. Check out full menu!

Cake and Desserts

All prices are based on Nantahala-local Sally White’s cakes and desserts, though many other pastry chefs are available.

Bartenders

These are just a few of our favorites.

Dustin Bryant: You bring everything, but upon request, he can supply bar items, such as ice, cups, napkins, and garnishes.

Mosaic Events: Includes ice, mixers, cups, straws, and napkins. Upgrades for mixers and mocktails available.

Pour Decisions Mixology: Includes cups, napkins, straws, stir sticks, garnishes, mixers, ice, coolers, bottled water, and a custom menu with two signature drinks made with their own freshly made farm-to-bar mixers, syrups, premium garnishes.

Ginseng Mobile Bar: Includes disposable cups, beverage napkins, premium hand-crafted mixers, syrups, and garnishes (including 2 craft signature cocktails), ice, bamboo garnish sticks, eco-friendly straws. Optional: they can serve your guests out of a beautifully renovated 1968 Go-Tag-A-long camper bar.

Florals

Our floral estimates are based on local Harpp Flower Farm. Locally grown flowers are more sustainable and budget-friendly, and Holly’s florals are stunning!

Here’s what’s included in each package quoted below:

Essentials: Bridal bouquet, 3 bridesmaid bouquets, groom boutonnière, 3 groomsmen boutonnières

Classic: Bridal bouquet, 5 bridesmaid bouquets, groom boutonnière, 5 groomsmen boutonnières, large arch swag for ceremony, 40 bud vases for reception area

Luxe: Bridal bouquet, 5 bridesmaid bouquets, groom boutonnière, 5 groomsmen boutonnières, ceremony arch half-covered in florals, 6 ground-level aisle markers (to be repurposed as centerpieces at the reception), sweetheart table floral arrangement

DJs

These are the DJs our guests love the most. We also allow live bands – see our Local Vendors List for suggestions.

Photography and Videography

There are so many incredible photographers and videographers to choose from. We’ve highlighted a selection across different price ranges.

Officiant

A family member or friend makes the perfect officiant—easy to ordain! Or, hire a professional to craft your ceremony and vows.

Event Insurance

Nuptial Risk event insurance is required for your wedding in Nantahala. They have the best price and exceptional service. Four days is the same price as one day!

Venue Cleaning Fee

This fee covers cleaning of the entire venue including the Reception Pavillon, Caterer’s Kitchen, Fie Top Suite, and the venue grounds after your departure.